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Administrative Assistant

Job Summary

The Administrative Assistant, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office. This role will be responsible for a wide variety of administrative duties in support of our Head Office Team, including our Finance and Leadership Teams.

Payrate: $28.85 per hour

Location: Surrey, BC

Job Type: Full Time

Responsibilities

  • Perform all duties required while fostering a positive and professional team atmosphere
  • Complete Visas, personal expenses, receipts, and other accounts payable functions as required
  •  Manage switchboard by screening incoming calls and forwarding to the appropriate individuals, divisions, or departments across the organization
  • Monitor and manage corporate shared inboxes
  • Administer and manage inbound/outbound mail and couriers
  • Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in a well-stocked, tidy and presentable manner
  • Ensure stationery supply rooms are maintained and kept in a well-stocked, tidy and presentable manner
  • Assist with the coordination of meetings, seminars, workshops, special projects, and staff events
  • Perform other administrative related duties, as required

Skills & Abilities

  • Excellent written and verbal communication skills
  • Superior telephone manners and customer service skills
  • Excellent and efficient data-entry skills
  • Strong attention to detail
  • Strong time management and organizational skills
  • Ability to meet work requirements within established timelines
  • Ability to work independently and as part of a team
  • Willingness to jump in to help other departments when needed
  • A forward thinker with strong problem-solving skills and the ability to think outside the box
  • Ability to adapt to an ever-changing environment

Education, Training & Experience

  • Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience
  • Strong working knowledge of Microsoft Office, including Word, Excel, and Outlook
  • Administrative post-secondary training or Administrative Professional Certificate is considered an asset
  • Entry level accounting courses or relevant experience would be valuable
  • Systems experience using an ERP, specifically JDE, would be useful
  • Experience working with executive and senior management considered an asset.
  • Marketing experience considered an asset

Apply Now

Please follow the steps below to upload your resume.

If you’re interested in joining our organization but don’t see an immediate opening, don’t be shy to send us your resume and cover letter anyway. We’d love to hear from you.

Thanks and good luck on the job hunt!

Please note that all applications are kept confidential.

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